Purchase Ledger Assistant

How will I be supporting the work of the Trust?

As a member of the finance team, you will support effective service delivery including the processing of invoices; performing reconciliations; and, preparation and input of payment runs for authorisation. You will work collaboratively within the finance team to ensure compliance as well as supporting the communication, development and amendment of procedures as required. 

What does this involve?

• Process and check purchase invoices, ensuring accurate coding and compliance with the purchase order system.
• Maintain supplier records, including setting up new suppliers and updating account details.
• Reconcile supplier statements, investigate discrepancies and respond to supplier and employee queries.
• Process procurement card transactions and support payment runs as required.
• Work collaboratively within the Finance Team to ensure accurate, timely transaction processing and best practice.
• Support the implementation of new accounting software, including system testing and user support.

Who are we looking for?

• Accurate and detail-focused, with the ability to process financial transactions reliably.
• Strong Excel skills, including pivot tables, for managing and analysing data.
• Organised and able to manage competing priorities in a busy environment.
• Confident communicator, able to liaise effectively with employees and suppliers.
• Knowledge of purchase ledger processes, basic bookkeeping, and accounting software (e.g., X Ledger or Open Accounts).
• Experienced in using purchase order systems and processing high volumes of transactions.
• Skilled in interrogating systems, extracting data, and supporting system implementation projects.
• Previous experience working in a finance team of similar size or structure.

This is a fixed term contract for 6 months, working full time.  This will be subject to a basic DBS.

What you’ll get in return:

• 33 days of annual leave, inclusive of bank holidays (pro rata for part timers)
• Occupational sick pay – 6 weeks full/6 weeks half pay after probation• Health cashback plan, with money back on things such as dental/optical
• Choice of two pension schemes with an enhanced employer contribution
• Plenty of wellbeing support including employee assistance helpline, online apps and mental health first aid and wellbeing discussions
• A ‘Values in Practice’ reward scheme with vouchers for achievements
• Various tax saving incentives such as cycle to work, car purchase and pension via salary exchange 
• Involvement in our employee forum and colleague experience groups, making sure your voice is heard
• Access to ongoing training, learning and development opportunities, including qualifications

We’d love to talk
For an informal chat about the role please contact Semegne Alemayehu,  semegne.alemayehu@papworthtrust.org.uk  Ready to apply? Please send us your CV (and supporting information if you feel if will be helpful) to by clicking the apply button.

If you have a disability and would like to discuss applying in a different way please get in touch by phone, text or email.Employing Ex-offenders The Trust undertakes not to discriminate unfairly against any subject of a criminal record check on the basis of a conviction or other information revealed. Please refer to our Disclosure and Barring Service (DBS) Criminal Records Check Policy Statement which you will find at policy-statement-recruitment-of-ex-offenders-v2.0.pdf